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LMS Evaluation Checklist: How to Choose the Best Learning Management System

Discovering the perfect LMS doesn't have to be overwhelming. We present a ready-made LMS evaluation checklist to streamline your decision-making.

Table of Contents

In an era where online businesses thrive, Learning Management Systems (LMSs) have taken center stage, offering the keys to lead generation, customer education, scalability, and efficiency. With the LMS market projected to surge at a 17% CAGR until 2032, reaching a staggering $232.8 billion, their significance is undeniable.

LMS Market Size in 2032
Source: Global Market Insights

If you’re one of these learning organizations and academic institutions that are changing the way they operate with tech, then read on. This article will help you evaluate which LMS is the right fit according to your needs.

What is an LMS Evaluation Checklist?

An LMS evaluation checklist is your go-to tool for finding the perfect Learning Management System (LMS) for your organization. Think of it as your expert companion, systematically analyzing different LMS options based on features, functionality, pricing, and support.

pre-made LMS evaluation checklist for free
Sample LMS Evaluation Checklist by Teachfloor.com

This tool is especially valuable because not every decision-maker in your company is an LMS expert. It bridges the knowledge gaps, ensuring that you don't miss any essential elements while evaluating an LMS.

Why do you need to evaluate an LMS?

Companies and organizations need to carefully evaluate a learning management system before purchasing to find out if it’s a good fit for their team, their learners, and the organization itself.

Failing to do so may lead to several losses such as time, effort, and budget.

  • Time. Imagine hosting almost all of your educational projects, training, and courses in an all-in-one LMS. In the long run, it will be the extension and online storage of your e-learning resources. Setting it up will take you time. And if you are unlucky to find the wrong fit, then your time is just wasted.
  • Effort. Most organizations adapt to using a learning platform because they want to: (1) scale their operation, and/or (2) change how they operate internally. Either way, using an LMS for the first time has a steep learning curve depending on how friendly the UX/UI of the software is. You don’t want to waste your time jumping into different platforms and learning how to navigate each one.
  • Budget. Some LMSs out there will squeeze your money out of you. What do I mean? All-in-one LMSs have different pricing tiers and are only available for a yearly subscription for enterprises. In order for you to access the ‘advanced features’, then you need to pay more. If you have chosen the wrong one, then you need to stick to it for a year or more.

5 Practical Guidelines for Choosing the Best LMS

Now that you have insight into the careful selection of the ideal LMS for your learning organization, let's delve into actionable steps. Here are 5 practical guidelines to assist you in selecting the LMS that best aligns with your preferences.

Step #1: Identify Your Organization's Goals and Objectives

Before diving into selecting an LMS, it's essential to establish a clear understanding of your organization's overarching goals and objectives. This initial step provides the foundation for aligning the LMS with your specific needs and expectations.

Understanding the purpose behind implementing an LMS is crucial. Is it for employee training, compliance, skill development, or academic education? Knowing your primary goals will guide your choices throughout the selection process.

After that, it's advisable to involve the entire team or relevant stakeholders in this process. L&D managers, HR professionals, and department heads should collaborate to ensure a comprehensive perspective.

By thoroughly analyzing your organization's goals and objectives, you lay the groundwork for a strategic LMS selection process that meets your specific needs and sets the stage for a successful implementation.

Step #2: Utilize an LMS Evaluation Checklist

Now that you have a clear understanding of your organization's goals, it's time to align those objectives with the specific requirements of your future LMS. To simplify this process, we recommend leveraging a free ready-made LMS evaluation checklist carefully created by Teachfloor.

LMS evaluation checklist by Teachfloor
Source: Teachfloor.com

Get Your Own Copy - For Free!

Begin by assigning priority levels to each requirement within the checklist. High-priority items are non-negotiable features that must be present in your chosen LMS. Medium-priority items are negotiable, and you can consider them based on their relevance. Low-priority items are features that aren't a priority for your organization.

By using this checklist, you can streamline your decision-making process, ensuring that the chosen LMS aligns precisely with your organization's needs and objectives as identified in step #1.

Step #3: Conduct Research

With your prioritized checklist in hand, it's time to dive into the research phase. As you explore various LMS options, keep your evaluation checklist readily available to systematically evaluate each LMS against your predefined criteria.

Feeling unsure about where to begin your research journey? Consider referring to these well-curated articles about learning management systems:

Consider exploring Teachfloor if you feel like you need guidance during your research. Teachfloor is an advanced learning platform designed for modern L&D teams, digital creators, and edupreneurs. With cutting-edge technology, our features are at the forefront of the LMS landscape.

Organizations like Georgia Audubon, a non-profit based in Atlanta, leverage Teachfloor's all-in-one social learning platform to create and facilitate hybrid learning programs for their community of over 2,500 members.

Additionally, Teachfloor has already aligned with the majority of requirements in the LMS evaluation checklist to simplify your decision-making process. Due to this, you can confidently proceed with your assessment.

Step #4: List Your Top 10 Choices

As you delve into your research, take a moment to list your top 10 choices directly within the provided LMS Evaluation Checklist. This checklist is conveniently pre-made for your use; you only need to edit the LMS names accordingly.

Once you've compiled your list of preferences, proceed to evaluate whether these LMS options align with the specific functionalities essential for your assessment. This step simplifies the process of comparing and assessing your top contenders.

Step #5: Request a Product Demo

Following your evaluation of the top 10 choices, it's now time to narrow down your selection to the top 3 LMSs that stand out. Ensure that these choices align with your high-priority requirements and have also met most of the mid-priority criteria.

If your leading contenders offer product demos, take advantage of this opportunity. Schedule a demo with their sales representatives to engage with the product directly and gain valuable insights.This hands-on experience allows you to assess the LMS functionality and suitability for your needs, all while keeping costs at bay with a free trial.

👉🏻 Is Teachfloor among your top choices? We invite you to schedule a live demo with our team! 💙

Elevating Your LMS Selection with a Ready-Made Checklist

In conclusion, selecting the right LMS is a critical decision that can shape the future of your learning organization. The LMS market's rapid growth underscores its importance, making a strategic selection even more vital.

By arming yourself with an LMS evaluation checklist and following the practical guidelines outlined here, you can navigate the complex LMS landscape with confidence. You'll save valuable time, minimize effort, and make budget-conscious decisions.

Remember, the right LMS is not just a tool; it's an investment in the growth and success of your learning organization. Make that investment wisely with the guidance of the LMS evaluation checklist, and pave the way for a prosperous learning journey.

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