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Notion vs Asana - Choosing the Right Productivity App for Your Team

In this blog post, we have done a complete comparison of Notion vs Asana to help you align your productivity with the right tool in 2023.

Table of Contents

Do you need help choosing between Notion vs Asana for your project management needs? We shall facilitate and guide you toward an informed determination in the following all-encompassing compendium.

With the increasing busyness of modern life, efficient project management is more critical than ever, primarily if you work or study remotely and have limited face-to-face interaction with colleagues or classmates.

Numerous tools are available to regulate your undertakings efficaciously. Notion and Asana are among the most popular options on the market, but which is better for project management? In this article, we'll analyze both tools to help you decide.

Notion vs Asana: An overview of both platforms

Source: Notion

A notion is a productivity tool that has recently gained much popularity. It's a powerful all-in-one workspace that allows users to create, organize, and manage various types of content, including notes, tasks, projects, and databases.

notion vs asana
Source: Asana

Similarly, Asana is a powerful project management tool that has recently gained popularity. It's designed to help teams organize, track, and manage their work more efficiently and effectively.

Notion vs Asana: Feature Comparison

We have thoroughly compared the feature of Notion vs Asana after using each platform for over  2 months.

1. Creating Different Categories

Creating categories for a better organization may become necessary as your workload expands. Notion and Asana differ in their approaches to this task. Asana allows you to group your work into distinct projects and create cards within each project.

Additionally, you can assign a card to multiple projects and use tags to categorize them, allowing you to view all related projects with a click.

On the other hand, Notion enables you to create separate pages for each task and subtopics within those pages. You can also add emojis to differentiate between functions. The Notion also allows you to add tags to calendars and lists created within the app when used for project management.

2. Customizing Layouts

The customization options available in Notion and Asana differ significantly, with Notion offering a wide range of additional tools. For project management purposes, Notion provides several free and paid templates, including themes tailored for photographers and other creative professionals.

Moreover, Notion allows users to customize each page according to their preferences, such as creating tables for reading lists, workflow documents, and other pages.

On the other hand, Asana could be more flexible in terms of customizing layouts. While you can create various categories and projects, the appearance of your cards cannot be altered significantly, aside from selecting the content you wish to include.

However, you can customize the Asana homepage by choosing what you want to see and changing the background color.

3. Collaborating With Others

Collaboration is a crucial factor to consider when selecting a project management solution, and both Notion and Asana offer useful features even on their free plans.

In December 2022, Notion increased the number of users you can collaborate with on the free plan from five to ten. You can view your collaborators and team spaces easily in Notion.

Asana also provides effortless collaboration with others. While creating a card in a project, you can invite collaborators and assign specific tasks to them. This feature ensures that everyone clearly understands their responsibilities within the project.

In Asana, commenting on cards is another way to notify other users without upgrading to a paid plan. Notion and Asana also allow you to mention users using the @ key to draw attention to specific pages and cards.

4. Project Management Features

Considering what each app offers to compare Notion and Asana regarding project management features is essential. Thanks to its various project management capabilities, Asana is an excellent option for small teams and large businesses.

Asana allows you to assign deadlines to your projects, and you can access a comprehensive overview by visiting the My Tasks area. Select the Due Date tab to sort your tasks based on their deadline.

When creating a card in Asana, you can keep track of the latest activity by scrolling to the bottom of the page. Upgrading to a paid plan allows you to use the Goals section to monitor your objectives.

With Notion, you can see what's been happening in your workspace by selecting Updates > All. You can also create pages to outline project workflows with your team.

5. Multi-Device Compatibility

INotion and Asana are cross-device compatible. Notion offers iOS, Android, Windows, and Mac apps, while Asana has apps for iOS, Android, Windows, and Mac, as well as web browser compatibility.

6. Third-Party Integrations

You will likely utilize multiple applications to complete your tasks if you work remotely or in person. Consolidating these apps in one place can simplify your work process, and both Notion and Asana offer this option. Notion allows you to integrate various third-party apps, such as Slack and Figma, for designers.

It also supports OneDrive, Dropbox, and Google Drive. Asana also provides integrations with numerous apps, including Outlook and Gmail. Additionally, you can use Adobe Creative Cloud, Salesforce, and Microsoft Teams within the Asana platform.

7. Uploading Different Files

In Asana, you can add external links like YouTube videos with previews and upload files from the computer, Google Drive, and Dropbox, including audio files, photos, PDFs, and other attachments. Notion supports external links and files uploaded from your computer, but the file size limit for non-paid subscriptions is 5MB.

Notion vs Asana: Pricing

You can see the pricing of the Asana in the following picture:

notion vs asana
Source: Asana


Moreover, Notion has the following pricing plan:

notion vs asana
Source: Notion

Notion vs Asana: Final thoughts

Notion and Asana are well-regarded productivity apps providing unique project management and collaboration tools. They also allow seamless integration with other applications. Even without a paid subscription, both apps are helpful. The optimal choice depends on your personal and business requirements, but trying both apps is recommended.

Moreover, if you are a successful business person or have some skills, you want to teach others and are looking for a platform to align everything for you.

Teachfloor is an e-learning platform that specializes in creating and hosting online courses. It caters to independent content creators, L&D entrepreneurs, and training organizations. With its various features, Teachfloor is adaptable to multiple learning styles. You can use it for live learning with Zoom integration or asynchronous or blended learning models.

Some notable features of Teachfloor are white labeling, student reports, analytics, email automation, interactive community, and responsive customer service. It is worth mentioning that Teachfloor has no hidden charges and provides exceptional discounts for non-profits. Furthermore, users can use a free 14-day trial to test the platform before committing to it.

Teachfloor offers three pricing plans: Pro for $59/year, Business for $299/year, and Enterprise for custom quotes.

Key Features:

  • White labeling
  • Multi-instructor support
  • Zoom, Zapier, Slack, and Stripe integrations
  • SCORM compliance
  • Discussion forums
  • Email automation
  • Free trial with no hidden charges.

See also: Best Collaborative Learning Tools for 2023

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