10 Best Online Software for Nonprofits in 2025

Finding effective, efficient, affordable software solutions for nonprofits can be a hassle. Especially with nonprofits often running on tight budgets, finding tools that do not cost a fortune is a challenge. To help you, nonprofit professionals, this article has compiled a list of top software tools you can use for free or with discounts.

Given the scope of work that nonprofits do, it can be tough to manage everything without the help of digital tools. Whether it is a local NGO or a multinational NGO, its operations are diverse and require immense organization and structure. Therefore, it is essential to break up the workload with the help of these handy tools.

Nonprofits mainly need communication solutions, handling accounts, email automation, analytics, social media campaign, and ofcourse, task management. These are the more basic operations for which there are plenty of options available online. You can choose from them and manage your nonprofit in more efficient ways.

Matter of fact, most Nonprofits are already using similar tools. According to Nonprofit Tech for Good, 54% of most nonprofits use all-in-one tools for their CRM and fundraising needs.

See also: 10 Best employee training tools.  

Online Software for Nonprofits

1. Teachfloor

Teachfloor is a top choice for nonprofits in 2025, offering a user-friendly, intuitive platform designed for instructors and nonprofit organizations. It fosters collaboration and communication through features like discussion forums and interactive whiteboards, while allowing customization of courses and content for a personalized learning experience.

Teachfloor also provides assessment tools to track learners' progress and measure program success. With seamless integration, scalability, data-driven insights, and a commitment to security, Teachfloor empowers nonprofits to deliver high-quality educational programs that align with their mission and goals.

Moreover, Teachfloor offers multiple tools for assisting managers. The features include email automation and community spaces for effective communication. Furthermore, you can track the activity of participants using analytics reports.

In terms of pricing, there are three paid plans with 15 free trial periods. These include Pro, Business, and Custom. Teachfloor also offers special discounts for Nonprofits. For further detail check here.

2. MailChimp

Email marketing is essential for nonprofits. It helps them in building awareness, reach out to prospective donors, acquire leads, and operate their campaigns. MailChimp is a leading contender in the email automation software pool. It allows you to do more than just schedule your emails. You can even customize and brand them with the help of their templates.

Moreover, it provides analytics regarding email open rates and subscriber activity. You can automate a string of emails for follow-ups for donations and queries. It is also mobile-friendly.

The pricing is free for its basic plan with an email limit. For paid plans, check their pricing page here.

3. Aplos

Aplos is software for nonprofits that simplifies procedures such as fundraising, donor management, accounting, marketing, etc. It looks after all the major operations and tasks in a nonprofit, making the management process efficient.

The software comes with built-in fund accounting software, it can accept online donations and keep a tab of it, and track donor management. Furthermore, it can also manage groups and teams, offer reporting and analytics, and email automation, all in one place.

Aplos offers a free trial to its users. For more detail on pricing head over to their page.

4. Salesforce

Salesforce offers a special nonprofit success pack for NGOs. It boasts over 47,000 nonprofits around the world that are loyal users of the software. It is a CRM solution that offers a flexible interface and comes with pre-built constituent donor management components. 94% of its nonprofit users successfully used it to drive impact with a 19% reduction in their operating costs.

It helps organizations cultivate donor relationships, stay organized, and manage the donation cycle. Moreover, it only requires minimal custom programming.

Salesforce offers 10 free subscriptions to Sales and Service Cloud Enterprise for all registered nonprofits. Beyond that, their paid plans start at $36/user/month to $60/user/month and more. Know about their pricing here

5. Slack

Slack is a great software for nonprofits as it makes communication and collaboration between coworkers a lot easier. Due to its social-media-like structure, it is easy to use. You can create channels for teams and different ideas for better organization. Moreover, there is an option for direct messaging, calls, and screen sharing. It also integrates with other apps such as Google Drive, Dropbox, Asana, etc.

In terms of pricing, it is free to use. The first paid option starts at just $8 monthly per user (when paid monthly). The Slack for Charities Program offers eligible organizations a free or discounted upgrade.

6. Google Analytics

Google Analytics allows you to track online conversions on your website and manage the overall visitor activity. It offers tracking pages with high drop-offs and allows you to see which page keeps the people from responding to the call to action. From there, you can easily spot the problem and resolve it. It helps in making informed decisions by monitoring the staff time activity. With all the data that it offers, nonprofits can remedy their resource capacity, and design attractive visual campaigns.

The basic plan is completely free and is good enough for most functions. However, they do have a premium version called Analytics 360.

7. Buffer

Buffer is a social media management software for creators that nonprofits can also use. It lets users create and schedule content and manage their social media activity. It is especially useful for nonprofits when running their online donation, awareness, and recruitment campaigns. You can easily manage `all of your accounts in one place and save lots of time.

You can schedule posts directly from Buffer's website or via a plugin. Besides that, it also offers analytics regarding when is the best time for uploading content for maximum interaction.

Buffers offers a free plan that allows you to manage 3 social media accounts. They also have paid plans and offer a 50% discount to all registered nonprofits. For more details, check here.

8. Canva

Canva is a great free online graphic design software that nonprofits can make the most out of. When it comes to designing logos and high-quality visual content for campaigns, Canva has you covered. Instead of paying a lot of money to designers, you can create designs yourself with much ease. It also offers free templates to choose from. Usually, the free version is enough but in case you require more tools, check out their paid versions.

Canva offers Canva Pro for free to registered nonprofits. You can check their eligibility guidelines here.

9. Asana

Asana is a task management tool. It offers functions such as project workflows, task assignments, team establishment, due dates, and comments. Users can join projects and teams and follow task lists with assignees, due dates, and attachments. So people do not have to juggle multiple platforms to track their assigned tasks.

Asana also integrates with a variety of programs including Chrome, Dropbox, MailChimp, Okta, etc. It does not have some advanced features such as Gantt charts and time-tracking but overall it is still pretty good.

Pricing is free for up to 15 teammates. If you would like to upgrade to utilize more features, Asana Premium is available for $13.49 per month. Registered nonprofits get a 50% discount.

10. actiTime

actiTime is a time-management tool. As for nonprofits, time is a limited resource and can cost a lot. The flexible and detailed reporting in the app allows one to get insights into the time and costs of the performed work and also helps collect financial data for accounting and tax management. A lot of nonprofits use work management and time-tracking solutions for record-keeping and accountability. Available on-premise and in the cloud, actiTIME suits the process requirements and technical needs of various nonprofits.

Pricing starts from $6 per user per month for up to 40 users and is free for up to 3 users. It also offers limited discounts to nonprofits which you can check out here.

Conclusion

Nonprofits have to juggle lots of operations within limited financial budgets. It can often constrain them into taking on more work than they can easily manage themselves. Hence, it is a wise solution to look out for software that will take care of these secondary operations for them so that nonprofits can focus on their cause in a better, more efficient way. These were some of the best online software for nonprofits that use can use.

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