What is a Training Management System?

Simplify your employee training with a Training Management System (TMS). Learn how a TMS can improve training by centralizing information, delivering consistent training, and tracking results.

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A Training Management System (TMS) is a software program that helps organizations plan, deliver, and tracks employee training. With a TMS, you can track who has completed what training and ensure everyone has the skills they need to do their jobs well. It's like an extensive library of online lessons and quizzes that help make sure everyone is up-to-date with the latest information and skills.

Training Management System (TMS)

How does a TMS work?

A TMS works by helping you keep track of all your training information in one place. When you start using a TMS, you'll enter information about each person who needs training, what training they need to complete, and when they need to complete it.

Next, the TMS will help you plan and deliver the training. You can use it to create online lessons and quizzes that people can take on their computers. The TMS will track who has taken each lesson and quiz and will let you know when someone has completed all the training they need.

Finally, the TMS will help you track the results of the training. You can see how many people completed each lesson or quiz and how well they did on each one. This information can help you improve the training in the future so that everyone can keep learning and growing in their jobs.

Learn more: What are Employee Development Methods?

Training Management System (TMS) benefits.

There are many benefits of using a Training Management System (TMS), including:

  • Convenient and Efficient: With a TMS, all your training information is in one place, making it easy for you to plan, deliver, and track training. You can even do it from your computer or tablet, which is convenient.
  • Consistent Training: A TMS helps ensure everyone gets the exact training and has the same skills and knowledge. This is important for companies where everyone needs to work together.
  • Better Tracking: A TMS keeps track of who has completed what training, so you can be sure that everyone is up-to-date with the latest skills and information.
  • Better Record-keeping: A TMS helps you keep records of who has completed what training, so you always have a record of what each person has learned.

A TMS can make your training more efficient, effective, and fun!

Do you need a Training Management System (TMS)?

If you're responsible for training employees in a school, business, or another organization, you may wonder if you need a Training Management System (TMS). Here are some things to consider when making your decision:

  • How many people need to be trained: A TMS may be optional if you only train a few people orally. But if you have many employees or students who need to be trained, a TMS can help you keep track of all the information in one place.
  • How often do people need training: A TMS may not be necessary if you only train people once or twice a year. A TMS may not be necessary. But if you need to provide training regularly, a TMS can help make the process more efficient.
  • How consistently do you need the training to be: If you need to ensure everyone gets the same training, a TMS can help ensure everyone is on the same page.
  • What type of training do you want to deliver: If you want to create interactive lessons and quizzes, a TMS can help you quickly.
  • How important are tracking and record-keeping: If you need to keep track of who has completed what training and how well they did, a TMS can help you do that.

If you still need to decide on a TMS, consider your current training process. A TMS may be a good choice if it's becoming difficult to manage or you need to get the desired results.


In conclusion, a Training Management System (TMS) software program helps organizations plan, deliver, and track employee training. It provides many benefits, such as convenient and efficient training, consistent training, better tracking, better learning, and better record-keeping.

When deciding if you need a TMS, consider factors such as the number of people to be trained, training frequency, consistency of training, delivery method, and importance of tracking and record-keeping. A TMS may be a good option if you need help managing your current training process or if it is not yielding desired results.

Learn more: What is Leadership Development Plan?

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